Vendor Information

Vendor areas will be located in Banquet Room B. This area has easy access to the loading dock with Tellus floats and carts available for your use. The vendor area is also adjacent to where all lunches and dinners will be served (except for the SEPA banquet). All coffee breaks, afternoon breaks and the ice cream social will be served in the vendor area. This area has access to power and free Wi-Fi. Tellus security will guarantee no access to the Banquet Room during times when vendor area is closed.

Set Up:
Monday, June 22, 8 am-5 pm all day and Tuesday, June 23, 8 am-4 pm. The SEPA opening reception will be in the vendor area 5–7 pm that evening.

Closing/Tear Down:
The vendor area will close at 4 pm on Friday the 26th (prior to the SEPA banquet at 7 pm).

Vendor Ambassadors:
A member of the Tellus staff will be assigned to the vendor areas to assure that you have everything you need. If you need to leave your booth and need someone to “mind it”, the ambassador can do that, as well.

Vendor lunch:
Wednesday at lunch, as an ice breaker, each vendor will have three minutes to stand up and introduce themselves to the entire conference, and say what their product or service is.

Vendor Levels of Potential Support

Download Vendor Application (submit by mail)

Level 1 $250.00

  • 10’x5’ space with 6’ table in the vendor area
  • Listing in the program
  • Participation in the vendor lunch

Level 2 $500.00

  • 10’x5’ space with 6’ table in the vendor area
  • Listing in the program
  • Participation in the vendor lunch
  • Your logo in the program

Level 3 $1,000.00

  • 16’x15’ space and two 8’ tables in the vendor area, or up to a 24’ dome space in the Great Hall
  • Listing in the program
  • Participation in the vendor lunch
  • Your logo in the program
  • 30-minute slot in the planetarium
  • Includes two free conference registrations

Extra Planetarium Time $250.00

  • For those at the $1,000 level of support or above, you may add additional time at 15-minute increments in the planetarium for $250 per increment

Level 4 $2,000.00

  • 16’x15’ space and two 8’ tables in the vendor area, or up to a 24’ dome space in the Great Hall
  • Listing in the program
  • Participation in the vendor lunch
  • Your logo in the program
  • 30-minute slot in the planetarium
  • Your logo on two welcome banners (one in entrance lobby and one in the vendor hall)
  • Your logo on a poster outside of theater or classroom
  • The opportunity to sponsor a paper session
  • Includes three free conference registrations

Level 5 $2,500.00

  • 16’x15’ space and two 8’ tables in the vendor area, or up to a 24’ dome space in the Great Hall
  • Listing in the program
  • Participation in the vendor lunch
  • Your logo in the program
  • 45-minute slot in the planetarium
  • Your logo on two welcome banners (one in entrance lobby and one in the vendor hall)
  • Your logo on a poster outside of theater or classroom
  • The opportunity to sponsor a paper session
  • The opportunity to have your logo sponsoring one of the following: 1) A meal of your choice, 2) The bus trip to Huntsville, 3) The hospitality suite, 4) The SEPA banquet
  • Includes four free conference registrations

Level 6 $3,500.00

  • 16’x15’ space and two 8’ tables in the vendor area, or up to a 24’ dome space in the Great Hall
  • Listing in the program
  • Participation in the vendor lunch
  • Your logo in the program
  • 45-minute slot in the planetarium
  • Your logo on two welcome banners (one in entrance lobby and one in the vendor hall)
  • Your logo on a poster outside of theater or classroom
  • Your logo on the conference bag
  • Your logo on the conference polo shirt
  • The opportunity to sponsor a paper session
  • The opportunity to have your logo sponsoring one of the following: 1) A meal of your choice, 2) The bus trip to Huntsville, 3) The hospitality suite, 4) The SEPA banquet
  • Includes four free conference registrations